Document management instead of document chaos.

Who hasn’t been confronted with situations like these: employees saving critical documents only on their own hard disk, several different versions of an important meeting protocol, an important customer inquiry that has been misplaced, etc. Countless pieces of information disappear, never to be found again. Joint knowledge is not used, processing takes too long and communication with customers suffers.

Our specialists design solutions to contend with this and, in most cases, realise the solutions with Microsoft SharePoint Server. It offers directly usable functionalities such as electronic work spaces, document management, versioning and much more.

Campana & Schott has proven approaches for professional document management, which combine the following technological possibilities: different data formats are categorised with one single system and saved at a central location. The integrated search possibilities allow users to find information and documents quickly at all times. Automated workflows help employees to systematically process and release documents. Employees without online access to the company network are also included in the process at all times. Unauthorised third party access is prevented by means of sophisticated authorisation and security mechanisms.

In addition, a number of laws, regulations and company guidelines (topic: “compliance”) require that certain data sets be stored for a defined period. The document management realised by Campana & Schott also provides legal security. Automatic protocols supply the necessary overview at all times. Security codes can be attached to important documents so that they cannot disappear from the system. Changes to documents and forwarding procedures can also be recorded if necessary. Parallel changes to the same document and uncertainty about the current version are prevented.

Our standard components and best practices make the SharePoint Server standard system a high capacity company-specific document management solution. This reduces running expenses and necessary related inputs considerably. User acceptance is high because everything is done exclusively within the familiar Microsoft Office environment and document processing is transparent and efficient.