Modern meeting strategy

Your strategy for modern meetings - virtual & hybrid

We work with organizations to develop a holistic meeting strategy that empowers your employees to use modern meeting technology where it is needed. We support them in meeting the needs of meeting participants in the best possible way.

Thanks to our proven process model and modern workshop formats, we quickly develop a space and technology concept as well as guidelines for the targeted use of meetings in your organization - always against the backdrop of your individual (meeting) culture, requirements and wishes. 

Interplay of people, space & technology

In times of flexible, hybrid work models and an increased need for participation on the part of employees, the method of the meeting demands new interaction strategies that combine the components of people, technology, and space in a way that meets the needs.

In addition, the increasing plurality and speed of organizational change intensifies the need for efficient use of resources: If eight employees hold a meeting for two hours, that costs the equivalent of two full person-days. Modern meetings are therefore both a central cost factor in organizations and a valuable instrument for rounding off the digital employee experience and living the corporate culture virtually as well.  

Factor human

How should people interact in a meeting? How are meetings used and designed efficiently?

Factor space

What types of rooms are needed? How can room size and furniture optimally support (hybrid) meetings?

Factor technology

What do hardware and software have to do to make the framework for (hybrid) meetings efficient?

Our services

Analysis of your current meeting situation

We conduct a meeting assessment with you and identify initial needs and potential in the course of this. To do this, we seek dialog with your employees and draw on existing information, such as from Viva Insights.

Identification of the requirements of your organization

We survey your requirements in the context of modern meetings. With our proven process model, we identify the diverse needs of your organization and combine them into a strategic overall picture.

Development of a target picture and a roadmap to achieve the goal

Based on your requirements, we develop a vision for modern meetings in your organization. This includes suitable hardware and software solutions (e.g. whiteboard or survey tools) as well as spatial conditions and training offers. A roadmap shows the necessary steps to achieve the goal on a timeline.

Business case & decision template

We calculate the financial impact of your "Modern Meeting" strategy on your organization and prepare it for submission in decision making. In doing so, we also draw on proven business case models.

Change management & user enablement

We start with your current approach to meetings and jointly develop a communication and training plan to establish the targeted use and efficient execution of meetings among your employees. 

Pilot & prototype

We look at selected meeting situations in a pilot setting and validate technical, spatial and cultural issues with you. Through the prototype, we confirm the potential benefits and feasibility at an early stage. 

Project management & methodology

With proven process models and methods, we support you in the fast, efficient and cost-effective implementation of your meeting project. 

Modern event management

We support you in the planning, execution and follow-up of your digital live events and webinars. In the course of this, we enable your event management to professionally guide you through your digital events and manage the participants in a way that is appropriate for the target group.

What defines us

The human being in focus

We look for solutions to current problems - not users for new tools. Our approach always starts and ends with the people in your organization. Intensive exchange, detailed insight into practical working methods and critical questioning characterize our work.

Competencies from a single source

We do not stop at strategy. In addition to our support in strategy development, we can quickly and easily access excellent expertise for the technical realization or provide important basics from the areas of security & tool governance.

Strong partners

As a certified Microsoft partner, we always take a holistic view of your digital working environment. This means that the integration of new tools into existing M365 environments is a central criterion of our solutions. For example, we evaluate Teams-certified hardware for your conference rooms.