Many companies struggle to reach their employees equally efficiently and effectively on desktop and mobile devices. This is particularly difficult when a laptop, company cell phone, or personal M365 license is unavailable.

Limitations of M365 for mobile use

Microsoft 365 is at the heart of daily workflows, collaboration, communication, and information. But it reaches its limits when your employees are not sitting at their PCs every day. Frontline workers in production, logistics, retail, and service in particular face typical challenges: 

  • No company login:
    Many frontline employees lack Azure AD account or email address
  • Complex authentication: 
    MFA, conditional access, and device policies are hardly practical for private devices (BYOD).
  • No secure mobile access: 
    Teams and SharePoint are optimized for company devices – not for private smartphones or shared devices.
  • Incomplete licensing:  
    F1/F3 licenses are expensive and often have more features than necessary.
  • Lack of accessibility:
    Communication only reaches part of the workforce. Employees without company cell phones or laptops are excluded.

Staffbase + Microsoft 365 = the best of both worlds

Staffbase is a communication platform that picks up where Microsoft 365 leaves off.
It's a native app that works without a Microsoft license and offers secure access, smart authentication, and custom branding.

There are various ways to use and integrate Staffbase with M365.

Staffbase as a mobile app & news CMS for SharePoint

Use SharePoint as your central intranet and integrate your mobile employees via the Staffbase Employee App.

Staffbase as the central access point & SharePoint as DMS

Use Staffbase as your desktop intranet and the Staffbase app as your mobile intranet. Use SharePoint to store your documents and policies.

What is Staffbase?

Staffbase is known for its user-friendly employee app, which is particularly effective for internal communication and mobile intranet. Features like push notifications and news feeds make the platform attractive, especially for companies that need a quick solution for communicating with frontline workers.

>90% of all Staffbase customers are also Microsoft customers

Fully Microsoft-licensed? Why Staffbase still makes sense

Access for everyone
  • Log in with or without an M365 account

     

  • Mobile-first – optimized for BYOD

     

  • No company device required 
Seamless Microsoft integration
  • SSO with Azure AD, Teams integration, SharePoint content can be embedded directly

     

  • IT remains in control of the environment – communication becomes easier
Reach & Engagement
  • Native app in the Apple and Play Store

     

  • Push notifications, personalized feeds, automatic translations
Tip

The entire range of Staffbase products can be purchased directly through the Microsoft Azure Marketplace. Companies with a Microsoft Azure Consumption Commitment (MACC) can apply the app to their MACC.

Are you ready to take your communication to the next level?

During a demo, we will show you how to use Staffbase, as well as an integrated scenario combining Staffbase and M365.

Get advice now

Talk to us about your project

Your direct contacts:

Martin Weinhardt

Head of Competence Center Employee Experience

Kathrin Röhrich

Managing Consultant Employee Experience